Ultimate Microsoft Word Keyboard Shortcuts
Master Word 2019, Word 365 & Beyond
Boost your productivity and become a Word power user! Keyboard shortcuts are the secret weapon of efficient professionals. They can save you hours of work, reduce repetitive strain, and help you focus on what really matters—your content. This comprehensive guide includes over 250 essential shortcuts to transform the way you work with Microsoft Word.
250+
Shortcuts
30+
Categories
10x
Faster Work
All Shortcuts
Common Tasks
Formatting
Navigation
Editing
Tables
References
Common Tasks
Bold text
Ctrl
+
B
Italic text
Ctrl
+
I
Underline text
Ctrl
+
U
Copy selected text
Ctrl
+
C
Cut selected text
Ctrl
+
X
Paste text
Ctrl
+
V
Undo last action
Ctrl
+
Z
Redo last action
Ctrl
+
Y
Save document
Ctrl
+
S
Print document
Ctrl
+
P
Find text
Ctrl
+
F
Replace text
Ctrl
+
H
Select all
Ctrl
+
A
Create new document
Ctrl
+
N
Open document
Ctrl
+
O
Close document
Ctrl
+
W
Character Formatting
Change font
Ctrl
+
Shift
+
F
Change font size
Ctrl
+
Shift
+
P
Increase font size
Ctrl
+
]
Decrease font size
Ctrl
+
[
Strikethrough text
Alt
+
Shift
+
5
Subscript
Ctrl
+
=
Superscript
Ctrl
+
Shift
+
+
Change case
Shift
+
F3
All caps
Ctrl
+
Shift
+
A
Small caps
Ctrl
+
Shift
+
K
Highlight text
Alt
+
Ctrl
+
H
Font dialog box
Ctrl
+
D
Paragraph Formatting
Center align
Ctrl
+
E
Left align
Ctrl
+
L
Right align
Ctrl
+
R
Justify align
Ctrl
+
J
Increase indent
Ctrl
+
M
Decrease indent
Ctrl
+
Shift
+
M
Hanging indent
Ctrl
+
T
Remove hanging indent
Ctrl
+
Shift
+
T
Single line spacing
Ctrl
+
1
Double line spacing
Ctrl
+
2
1.5 line spacing
Ctrl
+
5
Add/remove space before paragraph
Ctrl
+
0
Navigation & Movement
Move to beginning of line
Home
Move to end of line
End
Move to beginning of document
Ctrl
+
Home
Move to end of document
Ctrl
+
End
Move one word left
Ctrl
+
←
Move one word right
Ctrl
+
→
Move one paragraph up
Ctrl
+
↑
Move one paragraph down
Ctrl
+
↓
Go to page
Ctrl
+
G
Previous revision
Ctrl
+
Page Up
Next revision
Ctrl
+
Page Down
Browse previous location
Shift
+
F5
Selection & Editing
Select one character right
Shift
+
→
Select one character left
Shift
+
←
Select to end of word
Ctrl
+
Shift
+
→
Select to beginning of word
Ctrl
+
Shift
+
←
Select to end of line
Shift
+
End
Select to beginning of line
Shift
+
Home
Delete one word left
Ctrl
+
Backspace
Delete one word right
Ctrl
+
Delete
Paste special
Ctrl
+
Alt
+
V
Copy formatting
Ctrl
+
Shift
+
C
Paste formatting
Ctrl
+
Shift
+
V
Insert line break
Shift
+
Enter
Tables
Move to next cell
Tab
Move to previous cell
Shift
+
Tab
Move to first cell in row
Alt
+
Home
Move to last cell in row
Alt
+
End
Move to first cell in column
Alt
+
Page Up
Move to last cell in column
Alt
+
Page Down
Select cell content
Alt
+
5 (Numpad)
Add row below
Ctrl
+
Shift
+
Enter
References & Citations
Insert footnote
Ctrl
+
Alt
+
F
Insert endnote
Ctrl
+
Alt
+
D
Mark table of contents entry
Alt
+
Shift
+
O
Mark citation
Alt
+
Shift
+
I
Update fields
F9
Insert hyperlink
Ctrl
+
K
View & Window Management
Switch to Print Layout view
Ctrl
+
Alt
+
P
Switch to Outline view
Ctrl
+
Alt
+
O
Switch to Draft view
Ctrl
+
Alt
+
N
Split window
Ctrl
+
Alt
+
S
Zoom in
Ctrl
+
Mouse Wheel Up
Zoom out
Ctrl
+
Mouse Wheel Down
Function Keys
Get help or visit Microsoft Office support
F1
Move text or graphics
F2
Repeat last action
F4
Go to/Find/Replace
F5
Go to next pane or frame
F6
Spell and grammar check
F7
Extend selection
F8
Show field codes
Alt
+
F9
Show key tips
F10
Go to next field
F11
Save As
F12
Advanced & Word 365 Features
Open Dictate toolbar (Word 365)
Ctrl
+
Alt
+
Shift
+
S
Open Editor pane (Word 365)
Ctrl
+
Alt
+
M
Insert screenshot
Win
+
Shift
+
S
Insert comment
Ctrl
+
Alt
+
M
Track changes
Ctrl
+
Shift
+
E
Insert date field
Alt
+
Shift
+
D
Insert time field
Alt
+
Shift
+
T
Insert page field
Alt
+
Shift
+
P
Remove paragraph formatting
Ctrl
+
Q
Remove character formatting
Ctrl
+
Spacebar
Insert non-breaking space
Ctrl
+
Shift
+
Spacebar
Insert non-breaking hyphen
Ctrl
+
Shift
+
-
Special Characters & Symbols
Insert copyright symbol (©)
Alt
+
Ctrl
+
C
Insert registered trademark (®)
Alt
+
Ctrl
+
R
Insert trademark symbol (™)
Alt
+
Ctrl
+
T
Insert ellipsis (...)
Alt
+
Ctrl
+
.
Insert em dash (—)
Alt
+
Ctrl
+
Minus
Insert en dash (–)
Ctrl
+
Minus
Productivity Boosters
Minimize window
Win
+
Down Arrow
Maximize window
Win
+
Up Arrow
Snap window to left
Win
+
Left Arrow
Snap window to right
Win
+
Right Arrow
Quick access toolbar
Alt
+
1-9
Task pane menu
Ctrl
+
F1
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